Making privacy and AI governance practical

We specialise in helping SMEs – including health tech scale-ups – navigate the complexities of data privacy and AI ethics. Our mantra is Privacy made practical® meaning we deliver solutions that are pragmatic, business-aligned, and proportionate to your risks. Whether you’re just starting your privacy journey or need to refine mature processes, we take a risk-based approach to prioritise the areas of greatest vulnerability and value for your organisation. Our services are designed to build trust and compliance without stifling innovation. Here’s how we can partner with you:

• Comprehensive Privacy Audits & Strategy: We begin by building privacy into your products and operations from the ground up. Our team can conduct a thorough privacy audit of your current practices – reviewing everything from how you collect data in your app, to how it’s stored, secured, and shared. We benchmark this against regulatory requirements and industry best practices. The outcome is a gap analysis and a tailored roadmap for compliance that aligns with your business goals. This gives you a clear action plan on what to fix or improve, prioritised by risk. Essentially, we help you chart a course from your current state to an optimised privacy posture, so you know where to invest effort for maximum impact.
  
  
• Data Mapping & Discovery: Often the first step to solving privacy challenges is knowing exactly what data you have and where. Securys consultants can facilitate data discovery and mapping workshops with your team. We’ll catalogue your data flows, systems, and processing activities, creating a data inventory that identifies personal data elements, sensitive health data, data on vulnerable groups (such as children) across your business. This map is invaluable for meeting documentation obligations (GDPR Article 30 records, etc.) and for making informed decisions about risk. It also supports easier responses to DSARs and breaches because you have a clear picture of your data landscape.

• DPIAs, PIAs & Other Assessments: Navigating regulatory obligations like DPIAs can be daunting. Our experts have deep experience running Data Protection Impact Assessments (DPIAs) under GDPR/UK law and similar Privacy Impact Assessments (PIAs) required by laws like Quebec’s Law 25, as well as Legitimate Interest Assessments (LIAs), required if you use “legitimate interest” as a lawful basis for processing data, and AI Conformity Assessments (AICAs), required by the EU AI Act if you’re using AI in a high risk use case (which includes use in health, HR and educational contexts). We’ll work with you to assess any high-risk processing. If you’re launching a new AI diagnostic feature, for example, or planning to share data with a research partner, we’ll conduct a DPIA to identify privacy risks and recommend mitigations, as well as an AICA to cover off the risks of using AI. We ensure the DPIA process is proportionate (not a check-box exercise) and yields actionable insights to reduce risk. If needed, we can also assist with any required regulatory consultations (e.g. if a DPIA shows high residual risk, we help liaise with authorities). In the US. context, we can help you prepare for California’s forthcoming risk assessments and even annual cybersecurity audits – shaping your internal processes so that when these rules kick in, you’ll be ready. Ultimately, by engaging Securys for you assessment work, you’ll gain both compliance documentation and peace of mind that you’ve got pre-emptive governance in place on any new projects.

• Consent & Transparency Design: Securys can help you design and implement user-friendly consent mechanisms and privacy notices that meet legal standards and enhance user experience. Our team can review your current consent flows (e.g. sign-up forms, cookie banners, in-app prompts) and rewrite or reconfigure them to be clear, granular, and compliant. We also assist in creating layered privacy notices – succinct summaries with links to full details – so users are informed without being overwhelmed. Additionally, we advise on setting up preference centers where users can easily manage their consents and communication preferences over time (for example, giving users a dashboard to opt in/out of research data use, marketing emails, etc.). This not only keeps you compliant across jurisdictions (no more bundled or perpetual consents), but it also builds trust by putting users in control. If you have issues with minors’ consent or parental consent verification, we can recommend solutions for that as well. In short, we bring best practices to ensure your consent model is robust yet user centric.

• Third-Party & International Data Transfer Governance: To tackle supply chain and cross-border challenges, Securys offers support in vendor management and data transfer compliance. We can help you implement a process to vet and contract with suppliers: including developing standard contractual clauses and checklists to ensure each vendor agreement covers security, sub-processor approval, audit rights, breach notification, and relevant jurisdictional requirements (like GDPR Article 28 terms or HIPAA BAAs as needed). We also assist with drafting and implementing Standard Contractual Clauses (SCCs) or the UK International Data Transfer Agreement (IDTA) for your data flows from EU/UK to third countries. If you plan to rely on mechanisms like the EU-US Data Privacy Framework or others, we’ll guide you through that. Our team can perform Transfer Impact Assessments (TIAs) to evaluate cross-border data risks – which is increasingly expected by EU regulators post-Schrems II. For regions like India or China with specific rules, we’ll help you adapt (e.g. ensuring compliance with India’s negative list approach or preparing for China’s certification/assessment protocols). We can if you wish effectively act as your privacy engineering team for data flows – making sure that moving data across borders or to partners doesn’t become your Achilles’ heel.

• Security & Incident Response Readiness: While you likely have IT teams focused on cybersecurity, Securys brings a privacy perspective to ensure security measures align with protecting personal data. We can review your information security controls against standards like ISO 27001/27701 and healthcare-specific practices. If gaps are found (say, missing encryption on certain data stores, or no policy for device management), we’ll recommend pragmatic fixes. Crucially, we help you develop and test Incident Response (IR) plans that incorporate privacy breach handling. This includes creating breach escalation protocols, drafting breach notification templates for different jurisdictions (so you have them ready), and even running tabletop exercises with your team to simulate a data breach scenario. We want to ensure that if the worst happens, you can react swiftly and in compliance (72-hour regulator notices, etc.). Additionally, we can assist in setting up processes for handling data subject requests efficiently – e.g. templates and workflows for responding to access or deletion requests within deadlines. Being prepared not only helps avoid fines but also minimises business disruption in a crisis.

• AI Governance Framework: If AI is part of your product strategy, Securys can help establish an AI governance framework tailored to your organisation. This may involve defining internal roles like an AI Product Owner and an AI Risk Manager or leveraging your Data Protection Officer to also oversee AI ethics. We assist in creating AI use policies that set out guidelines for acceptable AI use cases, data training standards, and bias testing protocols. We can help you set up an AI model registry – a documented inventory of models, their purposes, training data, and risk level – which is very useful for accountability (and may be required under future AI laws). Our team stays abreast of AI regulatory trends (EU AI Act, FTC guidelines, etc.), so we inject that compliance foresight into your AI projects. We also offer AI Impact Assessments or AI Conformity Assessments (similar to DPIAs, as mentioned above), to evaluate new AI deployments for ethical and privacy risks. With Securys’s help in AI governance, you can innovate with AI confidently, knowing there’s a safety net of oversight to catch issues like bias, drift, or non-compliance early.

• Privacy Training & Culture Building: Tools and processes alone aren’t enough – people make privacy happen. Securys provides training programmes crafted for different stakeholder groups. For engineering and product teams, we deliver workshops on privacy by design, secure coding, and data minimization principles so they can bake privacy into development. For marketing and analytics teams, we focus on topics like lawful basis for campaigns and pseudonymization techniques. For clinical/medical staff interfacing with data (if you have any), we reinforce patient confidentiality and proper data handling. We also conduct engaging executive briefings for leadership, translating privacy and AI compliance into business risk terms that the C-suite cares about. Our training isn’t generic; we use examples and scenarios from actual client engagements and, specifically, the health tech sector to make it relevant (e.g. what to do if a celebrity’s fitness data is in your system and someone internally tries to peek at it – that’s a privacy violation scenario we’d cover). By equipping your team with this knowledge, we help cultivate a culture of privacy where everyone feels responsible for protecting data, rather than it being just the compliance officer’s job.

Working with Securys means you gain a partner who not only understands the legal requirements of your organisation but also understands the health tech context and the resource constraints of a scale-up. We aim to provide right-sized, practical measures – balancing strong protection with the agility you need to compete. Our services can be provided as one-off projects (like conducting a DPIA for a new launch) or as an ongoing retained privacy officer support.

Contact us to find out more about how we can help.